Our Bar Agreement

We are excited to work with you to provide a memorable event. In order to provide high quality service, we ask you to review this agreement and sign this document signifying your understanding and agreement with our bar policies. 

We ID 

While we don’t require our bartenders to ID everyone that approaches our bar, your guests must have ID available upon request to be served alcoholic beverages. Our bartenders are instructed to ID everyone that they believe may be 35 years of age or younger. 

It is against MN State Law for us to serve anyone under the age of 21. In the event we see someone of legal drinking age ordering a drink and bringing it to someone underage, our staff will report these actions to the security staff onsite or the authorities and refuse to serve said adult for remainder of event. 

One-Drink-Warning

We care about your safety and the safety of others. We reserve the right to refuse to serve any guest that has consumed, or appears to have consumed, an excessive amount of alcohol (behaviors including disorderly conduct, slurred speech, acting out against bartenders, etc) we generally will provide a “one-drink-warning” prior to refusing to serve. We are happy to create a mocktail for them upon request with our non-alcoholic options. 

We have a zero tolerance policy for any guests that verbally harass our staff in the event they are cut off. In these cases the host of the party and Stonehouse Catering Events Team will be notified. According to the Shoreview Community Center agreement if at any time guests become unruly or our bartenders deem necessary, we reserve the right to close the bar early. 

For more information about bartending legislation, see “Dram Shop” Laws. 

Bar Provisions

The menu and amounts of each drink will be pre-set and agreed upon by the host of the party and Stonehouse Catering Events Team. Due to the nature of being a mobile bar, we have limited on site capabilities. Portable bars always run the risk of running out of options that are heavily ordered. It is the host’s responsibility to notify Stonehouse Catering Events Team of crowd favorites so we can stock accordingly. Failure to do so may result in low to no stock by the end of the event. Our license prohibits us from serving any alcohol purchased in a retail location (i.e. liquor stores). 

Unopened Alcohol Doesn’t Leave the Bar

Our Liquor License prohibits us from serving sealed alcohol containers. This includes cans and bottles. Prepaid, unopened alcohol at the end of the night must remain in our possession.

Payment Terms

Deposit: Fifty percent (50%) of the proposal cost must be submitted with this contract. The deposit is non-refundable and is deducted from the total price of the event. Payment may be made in cash, check, credit or debit card. Payment by credit or debit will be subject to a service charge of three percent (3%) per the amount of transaction. 

Final payment is due 10 days prior to the event. If payment of balance due is not made, drinks and staffing will not be ordered and this contract will be closed at the determination of CATERER. If CATERER determines the contract can still be fulfilled after this date and Client wishes to continue the contract, there will be a 10% fee added to the balance due and an additional 3% fee for each day that the balance is late. Any extraordinary costs incurred due to the late payment will be pass onto the Client. 

Insurance and indemnification

CATERER has general liability insurance through Secura Insurance relating to CATERER’s services at the Event. However, CLIENT will indemnify and hold harmless CATERER for any damage, theft, or loss of CATERER’s property occurring at the event caused by the CLIENT’s guests. 

Taxes

CLIENT will be charged the applicable current tax rate for all services rendered as determined by the concerned government body. 

Cancellation

If the CLIENT needs to cancel the event, CLIENT must provide written notice to CATERER along with any required cancellation fee described in this Catering Contract to effect cancellation. 

CLIENT understands that upon entering into this Contract, CATERER is committing time and resources to this Event and thus cancellation would result in lost income and lost business opportunities in an amount difficult to precisely calculate. 

The 50% deposit is non-refundable, should the event be canceled by CLIENT. If CLIENT requests cancellation of this Contract 90 to 179 days prior to the Event, CLIENT is responsible for additional 10% total proposal. If CLIENT requests cancellation of this contract between 46 and 89 days of the event date, CLIENT is responsible for an additional 20% of the total proposal (50% Deposit plus 20%). If the event is canceled between 31 and 45 days of the event, CLIENT is responsible for an additional 30% of the total proposal. If CLIENT cancels in less than 30 days of the event, CLIENT is responsible for 100% payment based on the current proposal.  

CATERER reserves the right to cancel this contract if at any time CATERER feels that the obligations cannot be met. If CATERER terminates this contract 30 days prior to the event date, all deposits and prepayments will be returned in full within 10 days. 

Concerning Drop Off Service 

In the event any of our equipment (including but not limited to chafers, serving dishes, serving utensils) is damaged in the period Stonehouse Catering personnel is not supervising, you will be responsible to pay for repairs and/or replacement of said equipment. 

Unlawful Activities

The CLIENT will comply with all the laws of the United States of America and the State of Minnesota, all municipal ordinances and all lawful orders of police and fire departments. If unlawful activities should occur on the premises, and the event is canceled, there will be no refund of any kind from CATERER to CLIENT. 

Legal Compliance

CATERER will work in compliance with all applicable local health department rules and regulations relating to food preparation and food service. 

Assignment

This contract cannot be assigned by either Party without the other’s written consent, with the exceptions set forth below

Limitation of Remedies

If CATERER cannot fulfill its obligations under this Contract for reasons outside of its control, CATERER may locate and retain a comparable replacement catering company at no additional cost to CLIENT, or refund CLIENT’s money in full. CATERER will not be responsible for any additional damages or compensation under these circumstances. 

 Resolution of Disputes

Both parties agree to not post any negative information about the other arising out of this contract or the event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with the opportunity to resolve any issues between the parties amicably. 

Jurisdiction and Venue

This Contract will be interpreted according to the laws of the State of Minnesota and any legal action must be filed in the County of Ramsey in the State of Minnesota. Any controversy or claims arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules [including the Optional rules for Emergency Measures of Protection]. The arbitration hearing shall take place in Ramsey County, MN before a single arbitrator. Judgment on the award rendered by the arbitrator may be neutered in any court having jurisdiction thereof. 

Terms

At the time of initial deposit, adjustments can still be made to the invoice. Additions and subtractions to attendance and menu choices are accepted up until the balance is paid in full. There is a guaranteed minimum of 85% of the original proposal fourteen (14) days prior to the event. 

Entire Agreement 

This document, along with its exhibits and attachments, constitutes the entire agreement between the Parties.